Alumni Corporation 2016 Minutes of Annual Board Meeting

Annual Meeting in Potsdam

111.President Report

  1. 11a.State of Fraternity

    1. 11i.Spring 2016 membership

      1. 111.Most of any Clarkson fraternity

    2. 22ii.Several improvements to house

    3. 33iii.Review of Corporate By-Laws

    4. 44iv.Review of Legacy Plan  for continuing education

  1. 222.Treasurer Report

    1. 11a.Review Balance Sheet @June 30, 2016

      1. 11i.Checking account balance $51,517

      2. 22ii.Mutual fund balance $118,805

        1. 111.Loss of 3% since June 2015

        2. 222.Mix – 60% equity and 40% bonds

      3. 33iii.Net worth of $153, 193

    2. 22b.Cash Flow Review

      1. 11i.Spent $32, 327 on stone fireplace, new tile in foyer and landscaping

      2. 22ii.Spent $5,188 on undergraduate DU National education programs 

        1. 111.Committed to 3 years or $15,000

      3. 33iii.Clarkson reimbursed Alumni Corp $40,440 for previous house expenses

    3. 33c.Suggested funds based on Corp. By-Laws review

      1. 11i.Operatin

      2. 22ii.Reserve

      3. 33iii.Scholarship

      4. 44iv.Philanthropic

    4. 44d.DU House Fund

      1. 11i.Waiting on latest accounting of fund from Clarkson

        1. 111.Treasurer to follow-up with Jim Fish

      2. 22ii.Review funds from 2 extra rooms in house

  2. 333.Undergraduate Repor

    1. 11a.Brand new Exec Board

    2. 22b.DU GPA at 3.2 and better than student average of 2.9

    3. 33c.Raised $3,000 in Make-a-Wish 5K run

    4. 44d.12 members combined attended DU Leadership and RLA education programs

    5. 55e.Working on better relationships with sororities

      1. 11i.4 sororities on campus

    6. 66f.Eat at least one meal together each week

    7. 77g.Planning for future of fraternity

    8. 88h.Truth sessions should not call out individuals

  3. 444.Alumni Corp. By-Law Revisions

    1. 11a.By-Law committee has been working on template provided by DU National and making revisions 

    2. 22b.Draft will be sent out to brotherhood for comments and eventual vote

  4. 555.Legacy Plan Overview

    1. 11a.DU National plan that supports education funding for the chapter in perpetuity

      1. 11i.Add electronic to DU website for members to review and comment

    2. 22b.Cost is $150,00

      1. 11i.Analyze ROI with assumptions for inflation and registration fees

  5. 666.Cold Out Gold Out – Ice Carniva

    1. 11a.No ice statues for next yea

      1. 11i.Lack of snow canceled this years

    2. 22b.Better communication needed for next year

  6. 777.Open Discussion

    1. 11a.How does chapter police alcohol at functions?

      1. 11i.Sends Clarkson guest list of students at function

      2. 22ii.Students 21 and over get a wrist band to indicate they are eligible to consume alcoho

      3. 33iii.BYOB – limit is 6 beverages per person

    2. 22b.Doorbell

      1. 11i.Students indicate they would like one for first floor and basement 

      2. 22ii.Clarkson estimated cost of $600

      3. 33iii.Decide at next board meeting

    3. 33c.Communications

      1. 11i.Review starting quarterly newsletter (Hoot)

      2. 22ii.Review using Skype for alumni board and undergrad to participate in meeting

        1. 111.Investigate functionality and cost

      3. 33iii.Undergrad want more alumni news and stories

    4. 44d.Scholarships

      1. 11i.Start small and simple

        1. 111.Example…. $500 award for best GPA each semester

          1. 11a.Review awards for other categories

All Alumni wishing to obtain a copy of the following teleconferencing meeting Minutes should contact the Alumni Secretary, Chuck Phillips,   capiii@sbcglobal.net

Teleconference 1-12-17 – 7:30 PM EDT

Participating:  James Conway, Chuck Phillips, Jonathon Knauth, Travis Edwards

Teleconference 4-27-17 – 7:36 PM EDT

Participating:  James Conway, Rob Brai, Paul Zolin, Joe Cerruto, Art Scottow, Jonathan Knauth, Chuck Phillips, Carlton Chamberlain, Don Dangremond, Travis Decker (VP of External Relations), Ryan Azer (President)

Teleconference 6-08-17 PM EDT

Participating:  James Conway, Rob Brai, Paul Zolin, Joe Cerruto, Art Scottow, Jonathan Knauth,  Ryan Azer (President)



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